How to Setup Webinars and Show Run?

Created by Anshul Agarwal, Modified on Tue, 04 Oct 2022 at 05:42 AM by Garima Mixhubb

Best Practices

Pre-Event Checklist for Organizers to Manage the Stage

Add Speakers in Admin Panel

To add speakers on the event, there are two ways :

Enter individual speaker details and add by making multiple entries.
Download a sample csv file, enter the speakers data and upload it on the admin panel.

Assigning Speakers to Respective Session

For organizing sessions, we need to align speakers to their respective session so that they can come and take the mic on the stage.

To add speakers to session, go to schedule and select session in which you want to add speakers to. Chose speakers name who are part of that session and submit.

Setting Up Session Backstage

Session organizer join the backstage prior to session to align scenes to be all set to organize the show like a pro.

Create all the scenes on the basis of show flow; scenes are basically templates created like One speaker, Two speakers together, Speaker with Image, Holding slide, videos, etc. It can be done from selecting speakers tab on the left side, which will show you all the speakers who are part of the session, select add to scene. For media, go to media tab and upload image/video and add it to scene. Extras provide you with features like timer, confetti, etc.

Use “+” icon to add new scenes and manage scene by selecting the scene you want to edit.

Add Speakers to the scene using Add to Scene button; a scene can have up to 8 speakers.
Upload Images using Image section (JPEG & PNG).
Upload Videos (up to 50 MB) or add an embed of video (for larger videos) using Video section.
Manager extra features like Timer, Confetti, etc. during the event.

What is an embed code? - click here

Live Show Management

After creating all the scenes for the session, it’s time the the live show to start. To start with the show follow the steps below.

Select Scene you want to start with, ideally an opening image for the show.
Click on Send to Stream button to send output.
Hit Record button, if you want to record the session and make recording available to the attendees.
Click Start Session.
Manage scenes and send to stream as per the cues and show flow.
When the session is completed, put up a closing slide and hit “Stop Session”.

Backstage Chat can be used among speakers and organizers for any sort of internal communication during a live show.

That is how you manage and execute a seamless & wonderful show.

Suggestive points to follow before starting sessions.

Have speakers joined in 10-15 minutes prior to session time.
Check speakers' internet connection.
Check Speakers' video & audio.
Ask speakers to share their screen if they have any presentation to share by adding their scene on stage.

Audience Engagement

Enable/Disable Chat, Polls, Q&A, Join Backstage request, etc. anytime during the session as per requirement and attendee engagements.

Frontstage Chat is a public chat where people can interact with each other and with speakers.

Create a Poll and take audience opinions. Check results of completed polls in Archived section.

Manage attendees' request to join the stage with speakers for real time interaction by handing over the mic to them.

FAQs

Question: When a speaker is on Front Stage, is he visible to backstage participants ?

Ans: Yes

Question: If a speaker is on frontstage, can he hear participants talking on the backstage?

Ans: No

Question: If organizer is on frontstage, can he hear participants talking on the backstage?

Ans: Yes

Question: Can I also give streaming feed from an External Camera?

Ans: Yes

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